If you have decided to launch your own startup, thorough preparation and planning are imperative for a successful operation. When working on projects, there are numerous obstacles that can hurt your startup, such as poor communication and budget issues.
The last thing you want is for your project to run off the rails, so by taking precautionary action and careful planning, you stand a greater chance of a successful project. If you’re new to the business world and aren’t sure where to begin, here are seven effective project management tips that can benefit your startup.
Explain Your Goals
From the offset, you need to establish goals and visions of your project. While it may be tempting to get stuck into the project, unless you are prepared and ready to go, the chances of failure are much higher. There are various goals that you can set for the project, such as costs, business growth, and the types of clients you want to target. Setting measurable goals will mean you can check them at specific points throughout the project.
Anyone who has a stake in your project is a stakeholder. Whether they’re a customer who is putting their cash into a product, a technology partner, or a financier who funds the project, it’s important that you establish and meet up with stakeholders from the beginning to establish how involved they will be throughout the project. You may find that some stakeholders only want to see monthly reports; however, there may be some who want more control and power.
Create and Develop a Detailed Plan
Before the project begins, you need to have a plan in place which details what can and cannot be shared with stakeholders. This should feature an overall timescale of your project, key deliverables, and costs, resources, and interim deliveries. As the project goes live, your plan will mature as more details are added. You can use tools like a Gantt chart, which will help you calculate where to take your project next. Make sure that your plan clearly identifies what project management methodology you have used as this will provide structure when conducting risk management.
Whether you’re the leader of your startup, or you have hired a project manager, it’s crucial that everyone is on the same page from start to finish. Regardless of the project you’ve been set, clear and consistent communication throughout is key. If you’re a project manager, it’s likely that your responsibilities will vary, so you need to ensure that everyone on your team knows their duties and stay connected with you. If you’re not available in person, there are video conferencing tools that you can use to engage with your team, such as Skype or Zoom.
Use the Right Methodology
For your startup to flourish, you will need to use the right project management methodology. The one that you pick will reflect on the project requirements you have been set, meaning your mileage may vary. While some project leaders choose the waterfall approach, there are many advantages of agile project management, such as an increased chance of meeting customers’ needs and improving performance transparency and visibility. You can visit websites like Kanbanize that specialize in agile project management, software development, engineering, and IT/dev operations. The company’s mission is to find new management strategies and create powerful tools that can benefit businesses such as yours.
Once you have chosen your project management methodology, it’s crucial that all your team are involved in the process from beginning to end. Even if they don’t agree with an aspect of the project, it’s your job as a founder/project manager to encourage your team to share their thoughts and feelings. You can’t expect your team to work at their best if you don’t appreciate their efforts, so developing an effective work culture from the start is important. No matter what project you’re working on, it’s important that you sustain employee enthusiasm throughout, which can help boost productivity and efficiency in the workplace.
Examine and Monitor Project Milestones
At certain points throughout the project, it’s important that you schedule meetings with your team, clients, and stakeholders. Doing so will give you the opportunity to discuss how the project is going, what hasn’t gone to plan, and how you can improve going forward. Regular meetings will allow you to examine and monitor project milestones and ensure that everyone working on the project is kept in the know.
When managing a project, it’s vital that you’re in control from start to finish. Engaging with stakeholders and clients from the beginning, and keeping communication lines open, is critical when it comes to hitting deadlines and providing an excellent quality of work.
As the owner of a new business, it’s important that you examine and utilize all the tips listed above, which should help you facilitate better project management for your startup.